What information must a company include on its notepaper?
The information required is:
Company's full name
Address of registered office
The fact that registered in England or Scotland, etc.
Company number
The names of the directors need not be stated but, if
any are (other than as signatory) all must be stated.
Emails, faxes and websites
By the Companies (Registrar, Languages and Trading Disclosures)
Regulations 2006/3429, which implement provisions of
EU Directive 2003/58. They do, however, anticipate provisions
of the 2006 Act, which will come in in October 2009.
The most important provisions of these regulations are
in Regulations 6 and 7 and Schedules 1 and 2, which
amend the 1985 Act so that the details that must appear
on company letters must also be shown on websites and
documents in electronic form (e.g. emails and faxes)
The legislation:
CA 1985 sec349(1): Every company shall have its name mentioned in legible characters-
(a) in all business letters of the company,
(b) in all its notices and other official publications,
(c) in all bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the company, and
(d) in all its parcels invoices, receipts and letters of credit.
Misdescription of company:
Apart from being liable to a fine (sec349(2)), if an officer of a company or a person on its behalf signs or authorises to be signed on behalf of the company any bill of exchange, promissory note, endorsement, cheque or order for money or goods in which the company's name is not mentioned as required by subsection (1), he is personally liable to the holder of the (document) for the amount of it (unless it is paid by the company). This is a long standing provision of the Companies Acts on which there is considerable case law, presently not included in this database.
sec351(1) Every company shall have the following particulars mentioned in legible characters on all business letters and order forms:
(a) the company's place of registration and the number wit which it is registered,
(b) the address of its registered office,
(c) in the case of an investment company (as defined by sec266), the fact that it is such a company, and
(d) in he case of a limited company exempt from the obligation to use the word 'limited' as part of its name, the fact that it is a limited company.
(2) Any reference to share capital must be to paid up share capital.
sec305(1) A company....shall not state the name of any of its directors (other than in the text or as a signatory) on any business letter unless it states in legible characters the name of every director.
There follow details of how directors' names may be stated.
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