What records must be kept of board meetings and general meetings?
Minutes
CA 1985, sec382
(1) Every company shall cause minutes of all proceedings of all general meetings, all proceedings of meetings of its directors and, where there are managers, all proceedings at meetings of its managers to be entered in books kept for that purpose. (2) Any such minute, if purporting to be signed by the chairman of the meeting at which the proceedings were had, or by the chairman of the next succeeding meeting, is evidence of the proceedings. (4) Where minutes have been made in accordance with this section..., then, until the contrary is proved, the meeting is deemed duly held and convened, and all proceedings had at the meeting to have been duly had; and all appointments of directors, managers and liquidators are deemed valid.
sec722(1) Any register, index, minute book or accounting records required by the Acts may be kept either by making entries in bound books or by recording the matters in any other manner. (2) Where any such (record) is not kept by making entries in a bound book, but by some other means, adequate precautions shall be taken for guarding against falsification and facilitating its discovery.
sec723(1) sec722 includes power to keep the (record) by recording the matters
otherwise than in a legible form (e.g. by a computer), so long as the recording
is capable of being reproduced in a legible form (i.e. a printout). Note also
CA 1985, sec382A requires records of written resolutions to be kept in the same
way and sec382B requires an decision of a sole member to provide the company
with a written record of any resolution passed by the member. The minutes of
general meetings must be kept at the registered office where they may be inspected
by any member without charge: CA 1985, sec383, and the member is entitled to
a copy within 7 days at a charge of not more than 2.5 pence per 100 words: sec383(3)
and SI 1991/1996.
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